Board Minutes
ACA Board of Directors Minutes
Platte City, Mo. • Oct. 20, 2007
Chairman Geuns called the meeting to order at 1:40 p.m. CST.
Roll call was taken. Directors present:
Ken Geuns, Tom Looney, Steve Melroe, Neal Branscum, John Woodroof, Jill Miller, Dennis Clarahan, Lene Hitz, Stan Comer, Jody Foster, Myron Danner
Board members excused absent:
Jimmy Crosby
Staff members present:
Glen Klippenstein, Ed Miller
Minutes from the June 28, 2007 board meeting were reviewed. Jody Foster moved to accept the minutes. Neal Branscum seconded the motion. Motion passed.
Steve Melroe gave the treasurers report. After some discussion and Glen infoming the board that they had rented out another space in the ACA office for $4500/year, motion was made by John Woodroof to accept the report. Seconded by Stan Comer. Motion passed.
Reports:
National Junior Heifer show report was given by Jill Miller. A thank you to the Kentucky Chi Association for a fine job they did in hosting the show. There was some discussion on an award issue at the 2007 banquet. Glen is to stress to the staff to be more accurate in the calculation on the All Around points before announcements are made and awards presented. Tentative schedule was handed out for the 2008 NJHS that will be held in Kansas City. Board members were reminded to get donations for the auction at the banquet in Louisville, with proceeds that directly support the AJCA.
Glen informed the board that there where 319 head entered in the open show and 182 in the Junior Show for this year’s national show. Heather has sent out confirmation letters to all exhibitors. Exhibitors will not be stalled until their entry fees have been paid in full. It was brought to the board’s attention that there was no information on the ACA web page on how to enter the National and there was not a link as to where to get entry information and entry forms.
Ed Miller gave an update on Genetic Testing. Midwest Micro-Systems has redesigned the registration certificate to record genetic testing results. There will be a charge of $42 to get PHA and TH tests done. For those breeders that currently have samples at Dr. Beaver’s office, there will be a bill coming for the extra fee that has been added by the University of Illinois. Dr. Beaver has promised Ed that his office will have results for Denver Sale consignments to the office so they can be printed in the Denver sale catalog on those entries.
Myron Danner reported on the status of the Beef Derby. We are learning as we go and getting better every year. Entries for this years Derby are due the first week in November.
Old Business:
ACA National Show – There was discussion on this year’s Honorees. Portrait by Galen Struve has been completed. There was discussion on the Herdsman Gathering and Embryo Auction which will be held on Monday evening. There was also discussion on the fund raiser auction that will be held at the banquet on Tuesday evening. The board discussed the possibility of increasing the amount of the proceeds from this auction that go to directly support the Junior National. No changes made or action taken at this time. Chairman Geuns also asked for ring help assistance from people that were not exhibiting cattle in Louisville. Volunteers include Steve Meroe, Lene Hitz, and Dwight Hossle. The AJCA board members will also be asked assist.
Tom Looney joined the meeting at 3:30 p.m.
National Sale discussion. Stan Comer shared with the board his thoughts on the cancellation of the sale. Reports are that late summer and early fall private treaty sales have been very good this year and many breeders have already merchandised many of their top end cattle. The board fully hopes to reinstate the National Sale for 2008.
Denver Chi Sale – All consignments must be tested for known genetic defects. Motion was made by Steve Melroe that consignments for ACA sponsored sale events, such as Denver and Louisville, must be tested free from all known genetic defects in order to sell. Seconded by Neal Branscum. Motion passed. After some discussion on the percentage of Chianina blood in last year’s cattle in the sale in Denver, motion was made by Steve Melroe to not print breed percentages in the Denver sale catalog. Seconded by Stan Comer. Motion passed by a vote of 8 - 2, with Lene Hitz and Tom Looney voting against the motion.
The board took a break from 4:10 to 4:30 p.m.
A major fund raiser will be held in conjunction with the 2008 AJCA National Junior Heifer Show in Kansas City. The focus of this fund raiser will be to substantially reduce the current ACA bank note. Jill Miller has some commitments for donation lots and will be working on getting more in Louisville. Contact Jill Miller or the ACA for more information of this event.
The board was presented with a list of all past Honorees of the ACA (1995-present), as well as a listing of other award recipients. These awards include: Cattleperson of the Year (1994- present), Master Chi Breeder (awarded only in 1992), and Outstanding Chi Breeder (1984-1989). The board had requested during the June 2007 board meeting that the ACA staff compile this list to review past award recipients and to make recommendations for future award recipients.
John Woodroof presented the draft contract from the Behlen Country as a potential sponsor for the ACA. (In previous board meetings, there has been considerable discussion about identifying major sponsors to support ACA activities.) With much discussion, this specific proposal was tabled until Sunday morning so the board would have time to review the proposed contract.
Staff members Jennifer Roach and Dawn Jochim joined the meeting. The board thanked them for the hard work they do for our association.
A motion was made at 5:15 by Steve Melroe and seconded by Dennis Clarahan to adjourn the meeting. Motion passed. Board meeting will reconvene at 8:30 a.m on Sunday, October 21, 2007.
ACA Board of Directors Minutes
Platte City, Mo. • Oct. 21, 2007
Chairman Geuns called the meeting at 8:50 a.m. CST.
Roll call was taken Directors present:
Ken Geuns, Tom Looney, Steve Melroe, Neal Branscum, John Woodroof, Jill Miller, Dennis Clarahan, Lene Hitz, Stan Comer, Jody Foster, Myron Danner
Board members excused absent:
Jimmy Crosby
Staff members present:
Glen Klippenstein Ed Miller
Chairman Geuns asked for discussion on the proposed contract from the Behlen Country Co. After much discussion, a committee of John Woodroof, Neal Branscum and Tom Looney where appointed by Chairman Geuns to negotiate the contract and report back to the board at the meeting in Louisville.
New Business:
Filling the Marketing Director Position for the ACA – Glen took the floor on the discussion informing the board as to what the staff has done in the past seven years of his employment at the ACA. There was discussion among the ACA staff and the board members of what the job description and responsibilities would be for this position.
Steve Melroe moved to enter into Executive Session. Neal Branscum seconded the motion. Board moved into Executive Session at 10:20 a.m.
Steve Melroe moved to adjourn Executive Session. Neal Branscum seconded the motion. Board returned to regular session at 11:45 a.m.
Chairman Geuns reviewed the discussion and recommendations of the board specific to the Marketing Director position and directed Glen to start work on filling the position as soon as possible. Board will be kept apprised of the process.
Updating of the Judges List – The following names were recommended to be added to the ACA Approved Judges List:
Cliff Orley, Pennsylvania
Roger Gerdes, South Dakota
Rob Sheets, Indiana
Kent Habeger, Iowa
Gene Stiner, Ohio
Lene Hitz made a motion to accept all of these names to the judges list. Seconded by Steve Melroe. Motion passed.
2008 ACA National Judge Ballot – With discussion, John Woodroof made the motion that the board identify three (3) names to be placed on a ballot, which will be distributed to exhibitors at the 2007 ACA National, to determine the judge for 2008. Seconded by Stan Comer. Motion passed. The following names (listed in alphabetic order) were approved by the board to be placed on the ballot: Kent Habeger, Tyler Melroe, and Chan Phillips.
2006-2007 Audit Report – Motion made by John Woodroof to accept the audit report. Seconded by Stan Comer. Motion passed.
There was discussion about looking into receiving a trademark license for an ACA marketing term that could then be used exclusively by ACA members. Jody Foster and Ed Miller were appointed to determine the necessary steps for trade marking the name and will report back at the next board meeting.
Since the Chevrolet Suburban, which is owned by the ACA, is seldom used and costs a substantial sum to annually insure and maintain, the board by consensus instructed Glen to sell it.
The next board meeting will be held on Monday, November, 12 at 2 p.m. in Louisville.
Motion to adjourn the meeting was made by Tom Looney and seconded by Neal Branscum. Motion passed. Meeting adjourned at 12:50 p.m.
Respectfully submitted,
Ken Geuns, Chairman
Jill Miller, Secretary
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